How to manage non-conformity? 5 steps for non-conformity management as per ISO standards

Non-conformity can be defined as a situation where a product or service does not meet the specified requirements or standards. Non-conformities can occur in any organization, and managing them effectively is critical to ensuring quality and continuous improvement. The International Organization for Standardization (ISO) provides a framework for managing non-conformities that can help organizations improve their processes and achieve their quality objectives. In this blog post, we will discuss the five steps for non-conformity management as per ISO standards.

Step 1: Identify Non-Conformities

The first step in non-conformity management is to identify the non-conformities. This can be done through a variety of methods, including audits, inspections, customer complaints, or internal reviews. Once identified, non-conformities should be documented and analyzed to determine their root cause.

Step 2: Evaluate the Significance of Non-Conformities

The next step is to evaluate the significance of the non-conformities. This involves assessing the impact that the non-conformity could have on the product or service and the customer. The significance of the non-conformity should be based on objective evidence and the organization’s quality objectives.

Step 3: Take Corrective Action

Once the significance of the non-conformity has been evaluated, the organization should take corrective action to address the root cause of the non-conformity. Corrective action can include rework, repair, or replacement of the product or service, changes to the process, or the implementation of new procedures. The organization should also implement measures to prevent the non-conformity from recurring.

Step 4: Verify the Effectiveness of Corrective Action

After corrective action has been taken, the organization should verify the effectiveness of the action. This involves checking to ensure that the non-conformity has been eliminated and that the product or service now meets the specified requirements. The organization should also evaluate the effectiveness of the corrective action to ensure that it has addressed the root cause of the non-conformity.

Step 5: Review and Improve the System

Finally, the organization should review and improve the system to prevent similar non-conformities from occurring in the future. This involves analyzing the data from the corrective action process to identify trends and opportunities for improvement. The organization should also consider making changes to the process, procedures, or training to prevent future non-conformities.

In conclusion, effective non-conformity management is critical to ensuring quality and continuous improvement. The ISO standards provide a framework for managing non-conformities that can help organizations achieve their quality objectives. By following the five steps of non-conformity management, organizations can identify, evaluate, and address non-conformities, verify the effectiveness of corrective action, and continuously improve their processes.

If you’re looking for effective non-conformance management, our team is here to help. We have extensive experience in implementing ISO standards and can provide guidance on how to effectively manage non-conformities in your organization. To get in touch with us at with brief message outlining your non-conformance management needs. We will get back to you as soon as possible to discuss how we can assist you.